US Operations support, NY Based

  • Processing of global sales orders, liaising with warehousing, organizing all deliveries, following-up and solving delivery issues, receipting new stocks, invoicing customers
  • Checks orders and communicates to the sales representative the status regarding sales orders
  • Management of inventories (including: Daily update of US inventory, Monitoring of Fund inventory in Europe as well as office inventory), tracking stock levels and communicating to the team the need for replacement along with performing half yearly stocktake and weekly stock reconciliation
  • Samples – Maintaining record of wines both opened by sales team as well as those that have been coravined.
  • Billing and credit (including: Submitting new account paperwork for credit evaluation, Sending daily invoices to accounts receiving deliveries, tracking payments and reporting of delinquent accounts to the SLA)
  • Import and export logistics (including: coordination of shipments from the Wine Source Fund to Western Carriers, coordinating consolidation and exporting of goods to global markets, communication with Agency wineries and consolidation of regular shipments, submitting customs paperwork and maintaining efficient flow of goods based upon estimated run rates)
  • Compliance with US and State liquor boards (including: Submission of COLAs, label approvals and timely posting of both Retail and wholesale price files) 
  • Management of executive calendars, travel, expense reporting and tracking, maintaining office supplies
  • Emails and orders monitoring and creation of sales deals in our internal system
  • Organise and assist in execution of wine events
  • Management of executive calendars, travel, expense reporting and tracking, maintaining office supplies



  • A willingness to learn the responsibilities of the position; clear communication with the ability to follow precise instructions with a focused problem-solving methodology and a key attention to detail.
  • Wine knowledge but WSET or similar qualification welcome
  • Educational level: Bachelor/Master Degree required
  • Fluent in both French and English 



  • The Wine Source Group Sales Administrator will report primarily to the USA Managing Director and group Chief Operations Officer, 
  • The role is based in our New York office 




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